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Accounts Executive

Malta

Main Duties & Responsibilities:

  • The Finance Executive will be expected to be an all-rounder mainly focussing on receivables.
  • Issuing invoices to clients in respect of sales orders of jobs and projects together with any credit notes required.
  • Checking that information received is correct prior to invoicing.
  • Taking care of maintenance agreements invoices issued to customers on a monthly basis and keep a record of all contracts.
  • Maintains adequate filing in order, including receivable and job card documentation, and other miscellaneous filings
  • Assumes responsibility for effectively researching, tracking and resolving (or properly referring) accounting or documentation problems and discrepancies
  • Maintains regular contact with other departments to obtain and convey information and/or to correct transactions.
  • Other duties as assigned from time to time by the CFO or any person designated by him.
  • Maintain the petty cash and keep track any can contraventions to be paid by our employees.
  • Prepare monthly bank Reconciliations
  • Helping in the closing of month WIP at month end, and close project 100% complete in the system.
  • Helping in monthly analysis of certain projects
  • Scanning of all documentation related to invoicing if needed.
  • Reconcile the daily cash flows and assist in postings and reconciliations of other companies within the Group.
  • Monthly ad hoc stock checks (Stores and a/s Vans)

Remarks:

  • The list of ‘Duties & Responsibilities’ appearing in this job description is neither necessarily exhaustive nor is any part of this job description permanent or immutable.
  • The job holder shall carry out his/her duties as directed by job holder’s superior.